Data Privacy Statement

Our Commitment to Your Privacy

At JobZippy, we care deeply about your privacy and the security of your personal information. We are committed to being transparent about how we collect, use, and protect your data. This statement explains your rights and our responsibilities in plain, straightforward language.

Data Protection Officer

Who This Statement Applies To

This privacy statement applies to everyone who uses or interacts with JobZippy:

• Job Seekers - individuals searching for employment opportunities
• Hiring Agencies - recruitment agencies and staffing partners
• Employers - companies seeking to hire talent
• Suppliers - service providers and business partners
• Prospects - anyone enquiring about our services or platform

What Is Personal Information?

Personal information (also called Personally Identifiable Information or PII) is any data that can identify you as an individual. On JobZippy, this includes:

Basic Identity Information:

• Your full name
• Email address and telephone number
• Home address and postcode
• Date of birth
• Mobile Number

Professional Information:

• Your CV (curriculum vitae) or résumé
• Work history and employment records
• Educational qualifications and certificates
• Professional licenses and certifications
• References from previous employers
• Salary expectations and employment preferences

Visual Information:

• Photographs of you (profile pictures, ID photos)
• Video recordings (if you submit video applications or interviews)

Communication Records:

• Messages sent through our platform
• Email correspondence
• Support enquiries and feedback

Technical Information:

• IP addresses and device identifiers
• Browser type and settings
• Usage data and platform interactions

All of this information is considered personal data and is protected under UK GDPR and the Data Protection Act 2018.

How We Use Your Information

We only use your personal data for lawful purposes, and we always have a legal basis for processing it:

For Job Seekers:

• To create and manage your candidate profile
• To match you with suitable job opportunities
• To facilitate applications and interview processes
• To communicate about jobs you might be interested in
• To improve our matching algorithms and platform features

For Hiring Agencies and Employers:

• To provide access to our recruitment platform
• To facilitate candidate matching and hiring processes
• To manage your account and subscription
• To provide analytics and reporting
• To process payments and issue invoices

Who We Share Your Data With

We share your information only when necessary and appropriate:

• Hiring Agencies & Employers: When you apply for jobs or express interest in opportunities
• Service Providers: Trusted partners who help us operate our platform (under strict data processing agreements)
• Legal Authorities: When required by law or to protect our rights

We NEVER sell your personal data to third parties.

Your Privacy Rights

Under UK GDPR and the Data Protection Act 2018, you have the right to:

• Access: Request a copy of all personal data we hold about you
• Rectification: Correct any inaccurate or incomplete information
• Erasure: Request deletion of your data (right to be forgotten)
• Restriction: Limit how we use your data
• Portability: Receive your data in a portable format
• Objection: Object to certain types of processing
• Withdraw Consent: Withdraw previously given consent at any time

To exercise any of these rights, contact our Data Protection Officer at dpo@jobzippy.com

Data Security

We protect your information using industry-standard security measures:

Technical Security:

• Encryption of data in transit (HTTPS/TLS) and at rest
• Secure data centers with redundancy and backup systems
• Regular security testing and vulnerability assessments
• Firewalls and intrusion detection systems

Access Controls:

• Role-based access - staff only see data necessary for their role
• Multi-factor authentication for sensitive systems
• Regular access reviews and audit logging

Operational Security:

• Regular staff training on data protection
• Confidentiality agreements with all personnel
• Incident response procedures

Data Retention

We keep your data only as long as necessary:

• Active accounts: While your profile remains active
• Inactive accounts: Automatically deleted after 24 months of inactivity
• Legal requirements: Some records may be retained longer to comply with legal obligations (e.g., tax records, contractual obligations)
• Upon request: You can request deletion at any time

Account Deletion

You have the right to request deletion of your account and all associated data at any time.

How to Delete Your Account:

• In-App: Go to Settings → Account → Delete Account
• Email: Contact support@jobzippy.com
• Web Portal: Visit our Account Deletion Portal

What Happens When You Delete Your Account:

• Your profile and personal data are immediately flagged for deletion
• You have a 30-day grace period to change your mind
• After 30 days, all your personal data is permanently deleted
• Some anonymized data may be retained for legal or analytical purposes

Contact Us

Complaints

If you're unhappy with how we've handled your data, you have the right to lodge a complaint with the UK data protection regulator:

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will notify you via:

• Email to your registered email address
• In-app notifications
• A notice on our website

We encourage you to review this policy periodically.

Our Promise to You

We deliver Hiring Intelligence. At Scale. Bias Free. - and that starts with respecting and protecting your privacy.

Last Updated: April 2026
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